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Councillor Community Fund

Each Newquay Town Councillor has £250 per year to help fund small scale, grass roots projects delivered by local organisations in recognition of the invaluable support they provide to our community.

This fund is intended to be ‘light touch’ to make it as accessible as possible to small organisations, but we do require certain information from you because we are managing public money. 

If you would like to submit an application, please follow these steps:

  1. Contact the Councillor representing your Ward to discuss whether your project is something they wish to support and the amount of funding they would be prepared to commit (from £25 up to £250).
  2. Read the Councillor Community Fund Policy and ‘Frequently Asked Questions’ (FAQs) [at the bottom of this page] before you submit your application.
  3. Complete the application form (link below) and submit. You will then receive an automated email inviting you to submit your supporting documentation.
  4. Please respond to this email within 24 hours, submitting the following supporting documents, which form part of our gateway criteria. These are essential and without them your application will not be processed:
  • Your organisation’s constitution/articles of association/governing document
  • A copy of your most recent audited annual accounts (or last 3 months bank statements if you are a newly formed organisation)
  • An email demonstrating support from the Councillor you have approached for funding
  • If your project relates to land/building improvement works, Land Registry documentation or lease documents that confirm you are in control of the asset (land/building) where the grant will be spent.

Application Form

Councillor Community Fund Policy

Councillor Community Fund – Frequently Asked Questions (FAQs)

The Councillor Community Fund is a small grant scheme run by Newquay Town Council. It allows each Councillor to allocate funding to support local community projects and activities that benefit residents.

The fund supports small-scale, local projects that:

  • Benefit the community or a specific ward
  • Cannot access other funding sources
  • Are too small for larger grant schemes

Each Councillor has up to £250 per year to award. The maximum grant any organisation can receive is £250.

Applications through this scheme are limited to £250. If your project needs more than £250 funding, you will be directed to apply through the Town Council’s main Grants Policy

In order to maximise the number of projects supported, Councillors cannot pool or combine their allocations to increase the grant amount.

Other funding can be used alongside this grant as match funding, but you must provide evidence of other funding offers and timelines.

Funding for your organisation/project will not be guaranteed each year, you must submit a new application each year.

Before applying, you must:

  • Contact your local Councillor to discuss your project with them
  • Confirm their support (an email/letter will be required as part of your application)

You must then:

  • Complete the application form in full
  • Provide all requested information and supporting documents

Please note: Incomplete applications will be rejected. You can reapply (subject to funding availability with the supporting Councillor, please check with the Councillor before resubmitting).

Repeat applications are considered case-by-case, but there may be limits.

Not-for-profit groups and organisations delivering projects that benefit Newquay residents or specific wards.

Eligible projects should:

  • Provide clear community benefit
  • Support local needs
  • Be based within Newquay or significantly benefit the area

Schools or churches can also apply, but only in certain circumstances:

  • Schools: must benefit the wider community or environment and go beyond normal curriculum
  • Churches: limited to things like parish clocks, environmental projects, or community-use halls

Generally, individuals cannot apply but exceptions may be made if there is a clear community benefit (e.g. representing the town in a competition).

Please note: Retrospective applications are not allowed. Funding is only available for future projects.

Applications are usually not eligible if they involve:

  • Statutory services
  • Salaries or routine running costs
  • National charities (unless exceptional)
  • Political or campaigning activities
  • Projects outside Newquay with no local benefit
  • Private businesses
  • Hospitality or trips
  • Routine maintenance or repairs
  • Buildings without insurance
  • Organisations with significant unused funds
  • Projects already funded by the Council within the last 12 months
  • Retrospective activity
  • Organisations that discriminate against groups with protected characteristics as outlined in the Equality Act 2010

Decisions are made by the Democratic Services Manager, in consultation with the supporting Councillor.

The following checks will be carried out:

  • Applications are reviewed by Committee Clerks.
  • Councillor support will need to be confirmed in writing.
  • Conflicts of interest are assessed.
  • Decisions are recorded and reported.

Following assessment, you will be informed whether:

  • Your application is approved (with amount awarded), or
  • It is rejected (with reasons provided)

The Council reserves the right to refuse any application that does not meet its objectives.

You must:

  • Use the money for the agreed purpose
  • Provide evidence of spending if requested
  • Have appropriate insurance(s)
  • Submit a short post-project report outlining outcomes achieved
  • Mention Newquay Town Council in publicity or social media
  • Liaise with the supporting Councillor for quotes if needed

Failure to comply may result in the grant being reclaimed.

You may only change how the funding is used with written approval from the Town Council in advance. Any unspent funds must be returned within 12 months.

The Council may request further project details at any stage of application and/or project delivery.

Details of approved grant funding awards are published on the Approved Community Grants & Funding Successful Grant Applications – Newquay Town Council page, in line with the Local Government Transparency Code 2015.

If you use assistive technology, you can access and complete grant application information using the built in accessibility features already available on your computer, tablet or mobile device. These tools work with standard web pages and documents and do not require additional software to be installed.

These include:

  • Screen readers (such as Narrator on Windows, VoiceOver on Apple devices, or TalkBack on Android)
  • Voice typing / speech to text tools built into most operating systems
  • Browser accessibility options, including text resizing, colour contrast, and reading aloud

Using accessibility tools will not affect the success of your application. All applications are assessed on the information provided and how well they meet the grant criteria, not on how the form is completed.

If you need information in an alternative format, or require reasonable assistance to access the application process, please contact the Council on 01637 878388 or committee@newquay.gov.uk.

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